Student Activities

BYE-LAWS FOR CONSTITUTION OF STUDENT COUNCIL,

CLUBS, COMMITTEES& COEs

AY 2021-22 onwards

Student Council

"Student Council provides an excellent opportunity for the school to be a laboratory of practice in democracy in which the school is the community of operation. It must be an essential part of the overall school program.” – NASC (National Association of Student Councils, USA)

Article 1 – Title

1.1 Short Title and Commencement

These Bye-laws shall be called the NMIMS Hyderabad Students Council Bye-Laws 2021.

They shall come into force from the date of approval by the Director, NMIMS Hyderabad Campus.

1.2 Applicability

These bye-laws shall apply to every student pursuing full-time programmes at NMIMS Hyderabad Campus.

Objectives of the Student Council

To work for student welfare.

To promote student participation within the campus and its community.

To co-ordinate and facilitate all committees in becoming more effective within their own purview of operations.

To encourage and support healthy practices within each of the committees and between them.

To play a vital role in preserving knowledge of and practice in the democratic process.

To organize mega events of the campus, viz., Nirvahana, TEDx.

1.4 Tenure of Student Council

A Student Council shall be installed after the admission process of all the school gets over for an Academic Year or by 16^th August of that year, whichever is later.

The tenure of the council will be from the time it is constituted up to the end of that given Academic Year, subject to the condition that the same is not dissolved before completion of its tenure.

The Director has the right to dissolve the whole of student council or dismiss any member including the President in the following cases:
Non-Adherence to these Bye-Laws.
In case of non-performance or indiscipline.
If the member is absent for more than two consecutive meetings of the council.

Article 2 – Structure

2.1 Hierarchy of Student Council

2.2 Director

The Director is the head of the campus and is the highest decision making authority related to student affairs of the campus.

2.3 Academic Council

The Academic Council comprises of all Program Heads, Dy. Director (External Engagement), Dy. Director (Placements) and Dy. Registrar. All the activities of Student Council will be supervised by the Academic Council.

2.4 Committees

The focus and objective of having committees is to work for the development of the institute and the campus at the corporate, student community and alumni level and is to embrace the student skills, explore their talent and make them socially responsible

PlaceCom - The Placement Committee
Acadmium - The Academic Committee
Nthuz - The Sports Committee
Nexus - The Cultural Committee
PR - The Public Relations & Social Media Committee
Ngage - The Alumni Committee

2.5 Clubs

The objective of the clubs is to have ice-breaking activities and engage the students to show their creativity.

Domain Specific Clubs

Mark8inc – The Marketing Club
Finnacle – The Finance Club
Hrizon – The HR Club
Operencia – The Operations Club
0 – The Future of Technology
PharmaKon – The Pharma Connection Club (SPTM)
PSA – The Pharma Student Club (SPTM)
Legai – The Legal Aid Club (SOL)
Moote – The Moot Court Club (SOL)

Interest Specific Clubs

The8tric – The Creative and Performing Arts Club
Spartans – The Fitness Club

2.6 Centers of Excellence

Nischay – Social Enterprise Centre of Excellence (COE)

E-Cell – T-Hub Centre of Excellence (COE)

2.7 Structure of the Student Council

The structure of the student council consists of the following

President – 01 Post

Vice Presidents – 05 Posts (01 each from SBM, SOL, SPTM, SOC and SOS)

Nominated CRs -- 01 member per division per programme from 1^st Year Students of all Schools

2.8 Responsibilities of Student Council

To act as an interface between the institute and the student committees.
The Student Council will be subjected to review by Academic Council once in a month between 27^th and 30^th of the month.
The Student Council will put student views, proposals and present progress report for previous month’s activities to Academic Council
The next month’s activity calendar shall be only functional when the report of the previous month were presented to bring in discipline and accountability through Academic Council.
The Council has to provide assistance to the Faculty Mentor in conducting the review meetings. The Mentors have the right to ask for a report on the working of committee/club.
Every Faculty Mentor can seek clarification/details on any matter from the Executive Committee of the respective Clubs/Committees.
A monthly report has to be submitted to the Faculty Mentor regarding the progress of the Clubs and Committees. The report has to be in "Times New Roman" with Font size of 12.
While preparing the monthly report, the Student Council can present attendance report of each club/ committee member. The executive committee members of Clubs/ Committees should have 100% attendance in meetings and events and the general members should have at least 80% attendance on the clubs/committees meeting/ event, failing which for absence in two consecutive months, they will automatically disqualify.
To act as a single point of contact between the students and the institute in the following manner:

The committees have to go through the student council in order to present and get the approval for the new events planned.
The students have to go through the student council in order to address the issues.
- To act as a grievance addressing unit for the students and to put up the cases, if any, in front of the Academic Council for redressal of the grievance.
- The student council should also meet Director at least once in every three months.
- The following needs to be kept while planning events:
SBM/SOC: The guests invited for the talks HAS to be at least VP level person (25%); 50% of the speakers should be CXO level; 25% people should be authors/writers and thinkers with proven abilities.
SOL: The law school should bring in 25% of Retired / Senior Judges from High Court and Supreme Court; 25% of the Legal Counsel from High Court and Supreme Court with minimum 15 years of Floor Experience, and 25% of the speakers from National Level institutions. The remaining people shall be from Institutions better or equal to NMIMS or from reputed Law Firms.
SPTM: 25% of speakers of SPTM should be CXOs of Pharma companies; 25% of them should be Senior Scientists in the Pharma domain with National Laboratories; 25% of them should be of VP or higher level from R&D, Production, Marketing, Sales, Quality Assurance, IPR Drug Regulatory, Pharmacovigilance, Data Analytics, Medical Writing, Clinical Trials, New Technology or any other relevant field where as the people from Food & Drug Administration department can be on the level of Assistant Drug Commissioner. The remaining people should be from National level Pharma Institutions or Faculty members from NMIMS Pharma schools can be invited but these events will not be counted for the committee and schools.
SOS: 50% people should be above the level of VP in IT/ ITES/ Analytics companies/ 25% should be from national level institutions/ 25% speakers should be from thinkers/ writers and bloggers with a proven track.
- The Student Council should work with Academic Council to reach these targets. The events can be virtual/ on campus.

Role of President

Create Agendas
Call and Run meetings
Serve as a liaison to the Faculty Mentor and Director
Maintain Memberships
Delegate committee and club responsibilities
Be responsible for overall organization
Sign off the budget, events and resolution on checking it thoroughly

2.8.2 Role of Vice Presidents

Works directly with the President to manage the activities of respective Schools.
Collect monthly reports from committees and clubs and submit to the Academic office.
Single point of contact for the club and committees to get the event data and time slot approval from the Academics office.
Sign off for hanging posters, flyers and other publications.
In the event of completion of the programme/ impeachment of the President/ expulsion from institution, one of the VP from student council will take over. The student council members can elect President among the VPs. The academic council shall have the power to veto the elected VP to the post of President.

2.8.3 Role of Nominated CRs

Works directly with the Vice President of the School to manage the activities.
To circulate the information to students of their divisions related to activities planned.
File all changes/updates in bye-laws.

Article 3: Selection

3.1 Selection Rules and Regulations

The Eligibility Condition for the position of any Leadership Position is as follows:
No Disciplinary proceedings
No previous case of Crime/ Police Complain prior to joining the program
The following students can file their nominations for the Post of President:
2^nd Year Student of MBA & PGDM (Executive) programmes
3^rdYear Students from BBA, B.Com (Hons.) and B.Sc (ASA) programmes
3^rd, 4^th and 5^th Year Students from BBA LLB (Hons.), BA LLB (Hons.) and B.Pharm+MBA programmes
The following students can file their nomination for Post of Vice President of School:
1^st Year Student of MBA programme and is reserved for female candidate.
2^nd and 3^rd Year Students from BBA, B.Com (Hons.) and B.Sc (ASA) programmes.
2^nd, 3^rd, 4^th and 5^th Year Students from BBA LLB (Hons.), BA LLB (Hons.) and B.Pharm+MBA programmes.
The following students can file their nomination for the Post of CR:
1^st Year Students from BBA, B.Com (Hons.), B.Sc (ASA), BBA LLB (Hons.), BA LLB (Hons.) and B.Pharm+MBA programmes.
There should be complete transparency and neutrality in the selection process. To facilitate this the nomination process is to be managed by Academic Council in a common session.
The Academic Coordinators and Library staffs are not being involved in the selection process.
Except SOL & SPTM, the Executive Committee of every Club and Committee will have one (1) member from each School to have a strength of five (5) Executive Committee members.
The Executive Committee for SOL & SPTM specific Clubs and Committees will have one (1) member from all divisions of every year of the respective programmes. The Head of the Clubs and Committees cannot be from 1^st
The Executive Committee of each Clubs and Committees will invite student nominations. The membership is open to all and there is no ceiling on number of members.
The students should be selected based on merit in the committees and clubs.
The members will neither be a part of executive decision making nor will they have any voting rights.

3.2 Reshuffling and Removal of members of Clubs and Committees

There is no inter committee or inter club reshuffling of members.
If a student is not part of any club or committee, and in case of any removal of member of any particular committee or club, then the General members of the club/committee will elect a replacement of executive committee member(s) removed for whatsoever reason.
Such reshuffling or members should be notified to the student council.
In case of removal of any members from a particular club or committee. There should be approval of the Faculty Mentor for the same. An official email should be sent to the Faculty Mentor, Deputy Registrar and Director.
A Club or a Committee can be dissolved by Director on the recommendations of Academic Council.

Article 4: Events

4.1 Event Guidelines

Events should be conducted with the approval of Director, Deputy Registrar, Faculty Mentor and Student Council.
There has to be a gap between two guest lectures and it should be limited to two (02) guest lectures per week per School. If any special case arises, a notification and approval from student council should be passed by proposing a special resolution.
Clubs should focus on ice breaking activities and skill building activities, if any club wants to go for any formal conclave for specific domain it should collaborate with institution building committees to do the same.
There should be 80% attendance of a student throughout the year for the events as audience in the events conducted on campus.
The attendance should be submitted to the Academics Office through Student Council.
There should be thorough due diligence for the following activities:
Guests invited on campus for guest talk or as judges
Event posters and promotions
Event execution or any activity pertaining to a particular event
Content posted on any platform (print or digital)
If there are any discrepancy on above activities, it should be brought to the notice of the student council. The President of the Student Council should take it up and strict actions would be taken against the club or committee.

4.2 Nirvahana – The Annual Management Fest

The student council should coordinate to form the core committee of Nirvahana.
The core committee nominations should be from the student council firstly and then it should be kept open for other students if there are positions in the core committee.
The core committee will have the head and co-head for Nirvahana along with three more members.
- The core committee should regularly update the student council about the fest work.
- Core committee will be responsible for the smooth conduct of Nirvahana.
- The core committee will be responsible for the formation of the functional committee.
- The budgeting team of Nirvahana should propose the budget to the student council for review and sign off.
- The fest dates need to be approved by the Director.

4.3 TEDx NMIMS Hyderabad

The student council should coordinate to form core committee of TEDx NMIMS Hyderabad.
The core committee nominations should be from the student council first and then it should be kept open for other students if there are positions in the core committee.
The core committee will have the head and co-head for Nirvahana along with three more members.
The core committee should regularly update the student council about the progress of the work.
Core committee will be responsible for the smooth conduct of TEDx NMIMS Hyderabad.
The core committee will be responsible for the formation of the functional committee.
The budgeting team of TEDx NMIMS Hyderabad should propose the budget to the student council for review and sign off.
Licensing and Renewal of License should be carried out by the Head and Co head of TEDx NMIMS Hyderabad.

Article 5: Clubs and Committees

The Committees and Clubs will remain as one unit but activities and budget will be spread across both Tarnaka and Jadcherla campuses in proportionate manner (unique to Tarnaka / unique to Jadcherla / Joint events).
All joint events shall be conducted on a Non-Teaching day/ date.
The Clubs and Committees will prepare the following:
Annual Calendar for the activities of clubs and committees.
Preparing number and type of events.
Preparing budgets for each event.
Each club and committee will have a sign up on their Calendar and Budget at the beginning of the Academic Year.
The process flow of budget approval for conducting events is as follows:

Budget Presentation à Recommendation of Academic Council à Director

The Event calendar and budget should be prepared once in a month after the Final Presentation is made to the Academic Council.

Note:

Maintain Electronic format of the Bye-Laws. Only for approval process there should be print of the document which will be for any new amendment or changes in the bye-laws.
Promote usage of electronic copy.